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IntroductionWhat problems can be solved?Backup of What problems can be solved?System requirementsTrial & SubscriptionInstallation and deploymentConfiguration guidePrivate deployment
FunctionalityRoom calendarcApplicationTouch remoteRoom controlExtended
More resourcesConfiguring calendar services
Introduction

Configuration guide

Use the configuration guide program to guide you through the VCA configuration.

After you complete the basic installation, activation, and pairing of the Host and Controller, and add meeting applications to the Host, the Controller application also provides a "Configuration Guide". This guide is designed to guide you through the recommended settings to fully utilize the various functions of VCA, especially the convenient meeting switching experience, such as quickly launching applications through Assistive Touch or a floating window.

Configuration Guide Entry

  • Automatic Reminder: When you have not added 2 or more meeting applications on the Host, the Controller application will display a notification asking if you need to open the "Configuration Guide".
  • Manual Access: You can also find and enter the "Configuration Guide" in the "Settings" menu of the Controller application at any time, and follow the instructions to complete the configuration.

Configuration Guide Overview

The configuration guide is presented in a chat-like interface, guiding you step by step to complete various configurations. You need to operate according to the graphic or video prompts in the configuration guide. The specific content and order may vary slightly depending on your "Country/Region" and "Trial/Subscription" plan.

We recommend that you complete the configuration interactively in the "" in the Controller application.

Configure Quick Switch Function

Check System Requirements

  • The configuration guide will first confirm whether your iPadOS system version is 15.0 or higher.
  • At the same time, it will check whether your iPad has the official Apple "Shortcuts" application installed. If it is not installed, it will guide you to the App Store to download it.

Install Meeting Application

  • The configuration guide will prompt you to install 2 or more video conferencing applications on the Host, and will list the links to the official download pages of some popular applications (such as Zoom, Google Meet, Microsoft Teams, Webex).
  • Your Operation (Optional, you can download and install the video conferencing application yourself):
    • Click the corresponding software link provided in the configuration guide on the Controller.
    • VCA will try to automatically open the official download page of the software on the connected Host.
    • Complete the download and installation process of the required meeting software on the Host in the usual way.

Add Meeting Application

Footnotes

  1. In some models, it may be named "Floating Window".

Installation and deployment

After you launch the VCA Host software and the VCA Controller application for the first time, you need to perform some initial configurations to complete the system setup and activation.

Private deployment

Use all VCA services on your intranet.

On this page

Configuration Guide EntryConfiguration Guide OverviewConfigure Quick Switch FunctionCheck System RequirementsInstall Meeting ApplicationAdd Meeting ApplicationCreate ShortcutEnable and Configure Assistive Touch (Quick Switch)Complete ConfigurationCheck System RequirementsInstall Meeting ApplicationAdd Meeting ApplicationGrant PermissionsComplete ConfigurationFootnotes

After the meeting software is installed on the Host, you must return to "Settings" -> "Applications" of the Host, add these newly installed software to the VCA management list, and turn on its "Quick Switch" switch as needed. For specific steps, please refer to "Configure Meeting Applications on Host".

Create Shortcut

  • According to the description or video prompt in the configuration guide, open the "Shortcuts" application on the iPad.
  • You need to find the "Application List" icon provided by "VCA Controller". Long press the icon, select "New Shortcut" in the pop-up menu. Then exit the editing, and after success, a "VCA Controller Shortcut Menu" will be added.

Enable and Configure Assistive Touch (Quick Switch)

  • Open the "Settings" application on the iPad.
  • Navigate to "Accessibility" -> "Touch" -> "Assistive Touch".
  • Turn on the switch of "Assistive Touch". A "draggable floating button" will appear on the screen.
  • In the "Customize Actions" category below the options, change the "Single-Tap" action to "VCA Controller Shortcut Menu" in the "Shortcuts" category.

Complete Configuration

  • Click the "draggable floating button" on the iPad, and a drop-down menu containing video conferencing applications will be displayed at the top of the screen. Click the meeting application to jump to the target meeting software.
  • So far, the quick switch function configuration is complete.

Check System Requirements

The configuration guide will first confirm that your Android tablet operating system version is 6.0 or higher.

Install Meeting Application

  • The configuration guide will prompt you to install 2 or more video conferencing applications on the Host, and will list the links to the official download pages of some popular applications (such as Zoom, Google Meet, Microsoft Teams, Webex).
  • Your Operation (Optional, you can download and install the video conferencing application yourself):
    • Click the corresponding software link provided in the configuration guide on the Controller.
    • VCA will try to automatically open the official download page of the software on the connected Host.
    • Complete the download and installation process of the required meeting software on the Host in the usual way.

Add Meeting Application

After the meeting software is installed on the Host, you must return to "Settings" -> "Applications" of the Host, add these newly installed software to the VCA management list, and turn on its "Assistive Touch" switch as needed. For specific steps, please refer to "Adding Meeting Applications on Host".

Grant Permissions

  • When the "VCA Controller" is run for the first time, it will request permission to "display on top of other applications". Please authorize the "VCA Controller" application in the pop-up authorization window.
  • You can also manually authorize: Navigate to the tablet's "Settings" -> "Applications" -> find "VCA Controller" -> find and turn on the "Allow display on top of other applications" permission.
  • This permission allows the "VCA Controller" to display a "draggable floating button" on the screen for quick access to the video conferencing application switching function.

Complete Configuration

  • Click the "draggable floating button" on the iPad, and a drop-down menu containing video conferencing applications will be displayed at the top of the screen. Click the meeting application to jump to the target meeting software.
  • So far, the quick switch function configuration is complete.
Configuration Guide
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